You Know Your Resume is Bad When...

Caroline M.L. Potter wrote this great article on Monster.com entitled - The Biggest Resume Mistake You Can Make. I took inspiration from this article and crafted the one below. Basically the biggest mistakes can cost you your job and you know your resume is bad when



Your resume betrays you

In Potter's article she starts with the question -- How can a resume betray a job seeker? It's not just typos or poor formatting. "The biggest flaw for a resume is when it fails to showcase a person's accomplishments, contributions and results, and instead spouts a job description of each position he's held," says Lauren Milligan, founder of ResuMayDay, a resume-writing and career-coaching firm based near Chicago.

Three tips from Caroline Potter's article in Monster.com to avoid that fatal betrayal

1. Think Big

Whatever jobs you've held -- be it as an assistant or a CEO -- think beyond the everyday tasks of your position. "People get bogged down in the day-to-day details of their jobs, but when it comes to your resume, you've got to get out of the clutter and ask yourself, 'What does this work mean?'" Milligan says.

If a manager is hiring for an administrative assistant, he already knows what an admin does and doesn't want to see a resume that says an applicant can type and answer a phone. "You have to go beyond that to point out your specific strengths," Milligan says.

Start by having big-picture conversations about what you do and how it serves the organization as a whole. "If you're in a support position, consider how successful the person you support is and how you help her do her job better," Milligan says. "What role do you have in her successes? Those are your accomplishments."

2. Be Clear

Focusing on your accomplishments rather than your specific responsibilities will help keep your resume concise. "There's a huge difference between a resume and the Great American Novel," says Milligan. "The resumes I'm most proud of summed up a 25-year career in a single page."

She urges job seekers to remember that resumes are typically skimmed for a mere six to eight seconds. "Make sure you're identifying the companies you worked for, how long you were there and if you earned a promotion," she says. "Those are things that people look for immediately." Also, if your job title is long and vague, tighten it up so that people immediately understand what you've done. For example, "Marketing Manager" is much more accessible than "Global Identity Architect."

Given the time you have to catch a recruiter's eye, a focused, accomplishment-driven resume is the way to go. "If you are loaded up on peripheral stuff, it's too hard for a hiring manager to find your story," Milligan says.

3. Get Real

What if you come up blank when trying to think about how you've helped build the big picture for your employer?

"A couple of times I've talked to people who insisted they just did their jobs and there's nothing special about them that jumps out," Milligan says. She's asked them outright if they're in the right position. "It's a difficult question to ask, but these people may be chasing the wrong job," she says.

She counsels clients that if they cannot speak about what they've done in terms of enhancing the position or the company, "You may be just punching a clock -- and you and your employer deserve more."

Look for other opportunities in which you can contribute and grow professionally. You'll enjoy a more rewarding career and have a more successful resume.

Should Your Resume Have Two Pages? Or Just One?

I've been asked so many times what would be the ideal length for a resume. This article from Monster.com answers this question nicely by enumerating the pros of each one



Pro: One-Page Resume

“Ideally, your resume should be one page, because recruiters and managers have short attention spans,” says Jennifer Brooks, senior associate director of the MBA Career Management Center at UNC Kenan-Flagler Business School in Chapel Hill, North Carolina. “It’s your ad; it doesn’t have to be comprehensive. If you feel the need to write down everything you’ve done in your entire career, you’re not thinking about the buyer, who just needs to know what’s relevant.”

Her tip for keeping your resume short and easy for the “buyer”: Use a summary statement. “It’s better than a career objective,” she says. “It’s what you want me to know about you in a nutshell. That makes it easy for recruiters to know your focus and your skills.”

Dani Johnson, author of Grooming the Next Generation for Success, agrees. “If you have a long work history, know that most people don’t read what you did 10 years ago,” she explains. “Put the focus on your most recent accomplishments, and if you have skills that repeat from one company or job to the next, state ‘same as above as well as these’ to save room.”

Pro: Two-Page Resume

While everyone agrees shorter is better, it’s a fact that some of us will need longer resumes. If you’ve got a lot of varied experience or a long career, you may well need more space to tell your story.

“Two pages may be OK,” says Paul C. Green, a former hiring manager and the author of Get Hired. But three or more pages is too much. The best way to present your career information is through a chronological resume format with bulleted skills listed below each position.” One exception: Any skills that are relevant to a particular employer or are in demand in today’s workplace, like critical-care nursing, nanotechnology or eliminating environmental hazards, for example. For maximum impact, list these skills in your resume's career summary.

Kim Isaacs, Monster's Resume Expert and director of ResumePower.com in Doylestown, Pennsylvania, says even if you’re going long, stay focused on what’s most relevant to prospective employers. “Let go of information that doesn’t help win job interviews,” she says. That includes positions held long ago, outdated accomplishments, old training and hobbies. She also suggests putting effort in your presentation. “Design is equally as important as resume length and content. A one-page resume that’s crammed with information is less desirable than a well-organized two-page resume that is easy to read and digest.”

Compromise on Resume Length

Like any good argument, there is a middle ground solution, according to Chris Laggini, vice president of HR for DLT Solutions, an IT reseller and service provider in Herndon, Virginia. “Recruiters read for speed," he says. "They are on a minute-long word hunt for certain titles, skills and years of experience. Hiring managers read for detail. So, we recommend that you have both a one-page resume for the recruiter and an in-depth resume format to be shared with the hiring manager. In your short version, make certain to highlight keywords and titles referenced in the ad for the position. In the long version, provide the hiring manager with enough detail for them to get an accurate picture of you, what you are capable of accomplishing and what you want from the career path.”

The Final Word on Resume Format

All our experts agree that the key to writing an effective resume of any length is to choose elements carefully. “A good way to filter your experiences is to survey your network on the needs of employers, and sample business articles for common themes of discontent in the workplace” Green explains. “List 10 ways employers are hurting today [and] describe 10 of your skills that you can deliver to deal with them. Use your resume to convert what you have done in the past to what you can do in the future -- then your phone will ring.”

Use Action Phrases and Power Verbs In Your Resume - Here's A Complete List

Action Phrases and Power Verbs to use in your resume (care of Monster's Career Advice)

Describing your work experience isn't easy. To help you, we've compiled a list of action phrases and power verbs. The purpose of using them is to show employers that you know how to get results. Begin your job descriptions with a power verb or phrase: enlisted the support..., formed a committee..., sold, budgeted, improved, increased, maintained the client relationship.

Action Phrases

CHRONO RESUME
Design, develop and deliver
Conduct needs analysis
Write course design documents
Manage development
Consult with clients
Facilitate problem-solving meetings
Implement solutions
Develop and implement formatting
Developed and delivered
Revamped product training
Assessed employee and client training needs
Analyzed evaluation data
Designed and implemented

EDUCATION EMPHASIS
Followed special task force
Assisted special task force
Proctored and scored
Facilitated discussion

SCANNABLE RESUME
Reduced manufacturing plant's burden
Reduced material costs

BLUE CHIP RESUME
managed an eleven-person team
negotiated over $tk
coordinated strategic five-year plan
created and implemented innovative approach
developed new product


Power Verbs

A-B

accelerated acclimated accompanied accomplished achieved acquired acted activated actuated adapted added addressed adhered adjusted administered admitted adopted advanced advertised advised advocated aided aired affected allocated altered amended amplified analyzed answered anticipated appointed appraised approached approved arbitrated arranged ascertained asked assembled assigned assumed assessed assisted attained attracted audited augmented authored authorized automated awarded avail balanced bargained borrowed bought broadened budgeted built

C

calculated canvassed capitalized captured carried out cast cataloged centralized challenged chaired changed channeled charted checked chose circulated clarified classified cleared closed co-authored cold called collaborated collected combined commissioned committed communicated compared compiled complied completed composed computed conceived conceptualized concluded condensed conducted conferred consolidated constructed consulted contracted contrasted contributed contrived controlled converted convinced coordinated corrected corresponded counseled counted created critiqued cultivated cut

D

debugged decided decentralized decreased deferred defined delegated delivered demonstrated depreciated described designated designed determined developed devised devoted diagrammed directed disclosed discounted discovered dispatched displayed dissembled distinguished distributed diversified divested documented doubled drafted

E

earned eased edited effected elected eliminated employed enabled encouraged endorsed enforced engaged engineered enhanced enlarged enriched entered entertained established estimated evaluated examined exceeded exchanged executed exempted exercised expanded expedited explained exposed extended extracted extrapolated

F-H

facilitated familiarized fashioned fielded figured financed fit focused forecasted formalized formed formulated fortified found founded framed fulfilled functioned furnished gained gathered gauged gave generated governed graded granted greeted grouped guided handled headed hired hosted

I

identified illustrated illuminated implemented improved improvised inaugurated indoctrinated increased incurred induced influenced informed initiated innovated inquired inspected inspired installed instigated instilled instituted instructed insured interfaced interpreted interviewed introduced invented inventoried invested investigated invited involved isolated issued

J-M

joined judged launched lectured led lightened liquidated litigated lobbied localized located maintained managed mapped marketed maximized measured mediated merchandised merged met minimized modeled moderated modernized modified monitored motivated moved multiplied

N-O

named narrated negotiated noticed nurtured observed obtained offered offset opened operated operationalized orchestrated ordered organized oriented originated overhauled oversaw

P

paid participated passed patterned penalized perceived performed permitted persuaded phased out pinpointed pioneered placed planned polled prepared presented preserved presided prevented priced printed prioritized probed processed procured produced profiled programmed projected promoted prompted proposed proved provided publicized published purchased pursued

Q-R

quantified quoted raised ranked rated reacted read received recommended reconciled recorded recovered recruited rectified redesigned reduced referred refined regained regulated rehabilitated reinforced reinstated rejected related remedied remodeled renegotiated reorganized replaced repaired reported represented requested researched resolved responded restored restructured resulted retained retrieved revamped revealed reversed reviewed revised revitalized rewarded routed

S

safeguarded salvaged saved scheduled screened secured segmented selected sent separated served serviced settled shaped shortened showed shrank signed simplified sold solved spearheaded specified speculated spoke spread stabilized staffed staged standardized steered stimulated strategized streamlined strengthened stressed structured studied submitted substantiated substituted suggested summarized superseded supervised supplied supported surpassed surveyed synchronized synthesized systematized

T-W

tabulated tailored targeted taught terminated tested testified tightened took traced traded trained transacted transferred transformed translated transported traveled treated tripled uncovered undertook unified united updated upgraded used utilized validated valued verified viewed visited weighed welcomed widened witnessed won worked wrote

Tips On What NOT To Include In Your Resume

You don't want to give the impression that you are old fashioned or out-of-date! If you haven't looked for a job in awhile, expectations for resumes have changed!

Do NOT include:

• Age, marital or health status, ethnicity, weight, number of children or other personal information.
• Do not list "References Upon Request." It is assumed that you will provide references, so why waste your valuable space saying so?

Many consider listing an objective on your resume to be wasteful and obsolete. Typically, your objective is to get the job! If you are using your resume for networking, a targeted skills or accomplishments section helps the reader narrow your interests and skills.

Do not list your salary history!

A resume is not a place to try to tell your life story.

Omit articles (a, an, the) from your job descriptions. These are "stop" words that cause the reader to pause. Excluding them helps you get the most from the 10-20 second glance your resume is likely to earn on a first review.

Unless you are applying for a job in a creative field (art, entertainment, graphic design), keep your resume's appearance conservative. Avoid using courier and all script or decorative fonts that may be difficult to read or scan.

Spelling, grammatical and other careless errors (such as omitting your zip code in your address or leaving off a year in your descriptions) are your resume's kiss of death. Most hiring managers will assume a careless error indicates a careless worker and send your resume straight to the circular file.

Make responsible use of bold and italics to help guide the reader's eye. Don't use bold in the second line of a description, as it confuses the eye and makes it more difficult to quickly glance at your resume.

Avoid large blocks of text. They are difficult to review quickly and may frustrate the reader. Use bullet points and white space to your advantage for an eye-pleasing document.

Don't start your bullet points with tired phrases such as: Assisted, Contributed, Supported or Responsibilities included. Don't simply list what you did - describe how you did it!

Large, unexplained gaps of time call negative attention to your resume.

It should go without saying, but don't lie on your resume. Present the most positive image consistent with the truth.

Your resume may be your only opportunity to put your best foot forward with an employer.

This list is from Keppie Careers

Tips On How To Make Your Resume

Here are some tips from Wikihow on resume writing

• Be consistent! Format each entry in your resume in the same way.
• You might not need to list your whole name if it takes up two full lines (James Michael Allan Hoffman III; James Hoffman is fine or even Jim Hoffman if that's the way you like to be addressed.
• Don't over qualify yourself for a position. Give enough information for interest and save the "wow" factor for the interview. Write the resume for the position you are applying for without altering the truth.
• Don't attach 6 letters of recommendation, your diploma, your birth certificate, and your CPR and fitness certifications. Indicate your current certifications and be prepared to give references upon request. Do not waste space on your resume by saying "References available".
• Put your educational details in before your employment details, with the most recent first on both of them.
• Another approach is to lead with your strong suit, whether it be education, skills, work or volunteer experience. The idea is to showcase your strengths and hide any weaknesses.
• Detail your duties within each position but don't go overboard.
• Highlight your expertise in software programs and/or any other particular skills that will impress the interviewer.
• Listing personal hobbies is optional, but make sure they are sending the right impression. In other words, you might want to mention your stamp collection if you're applying for a job at a delivery company, but don't include Monday night football at Hooters.
• Be careful about listing volunteer activities. When you start listing things that tie you to political and other emotionally charged organizations, you might get put in a bucket of preconceived notions. It's not right, but everyone has biases and it is better to avoid them if possible.
• Quantify your accomplishments, if possible, by applying specific numbers to your successes. For instance, if you streamlined the flow of work for your department, define how much time it saved the company over a period of, say, 4 months. Time is money.
• Most people are somewhat shy and modest about what they have done on the job. Don't be! Think hard about what you've done and what you've accomplished. For instance, instead of saying "answered phones," say "answered multi-line phone and routed calls for an office of 43 people." The example here shows the prospective employer the volume of work you've handled and the complexity of the equipment.
• Try to keep your resume to one page, and two at most.
• Get a friend or business adviser to check it for mistakes. It is easy to miss typing errors and grammatical mistakes in your haste to produce the perfect resume.
• Print your resume on good quality paper, such as 20 pound bond white paper. Fancy papers are nice, but it's the content of your resume that employers care about.
• If possible, keep the resume for a day or two before reading it again. You may think of something else you want to add before submitting it to prospective employers.
• Write a cover letter that is short, sweet and to the point (and specifically written for the job you're applying for). If at all possible, do not write more than a page-long cover letter (make sure, though, that you include everything the employer asks for). Try and remember that the person reading it is probably looking at hundreds of resumes. Address logical questions in your cover letter. If you're applying for a position in California but your resume has a New York address, explain why. If you don't, the reader will probably trash the resume (unless the company is ready and willing to pay for a relocation package).
• If you do have to use two pages, make sure that the second page is at least half filled. If not, go back and re-work the formatting to see if you can fit it on one page. You can also review all the information you have and make sure it is all necessary and relevant. Remove the "fluff".
• Use no more than three different fonts.
• Always backup your resume on a floppy (yes, a floppy), flash USB drive or even print it out.
• Use white space effectively. The resume layout should be professional, crisp and well-defined. If you have too much information on the page, feel free to leave out what you feel is not 100% necessary, such as that fast food job you had in high school, if you have other more relevant experience to draw from.
• Do not pad your resume. This may be illegal in some instances, and is quite likely to make you look like a fool.
• Do not include irrelevant personal information. If you make inappropriate personal disclosures on your resumes, employers may perceive you as having poor judgment. They may also, intentionally or unintentionally, discriminate against you.
• Although in some cultures, it's customary to list your age, marital status, and family status, it isn't common in the United States. If you think age is important, you can allude to it with the year you graduated college or high school. Otherwise, these dates aren't necessary. Beware that, depending on the industry, you may face age discrimination if you graduated many years ago. For example, in creative industries, having graduated more than a few years ago may disqualify you from getting an interview for a junior position.
• In some countries (like Germany) you have to include a photograph with your application. In others, like the US and Canada, including a photo will immediately disqualify you with many employers. This just goes to show how important it is to research the local culture if you apply for a job in another country.
• Many word processors, including Microsoft Word, have "fill-in-the-blank" style resumes. Check for one with an appropriate style and then follow their guiding. It can give you help on how to start.
• Make a lot of drafts!
• Remember, the resume lands you the interview and the interview gets you the job!

Image from Online Writing Lab